Keystone Human Services

Employment Opportunities

Keystone Human Services International

Keystone Human Services International (KHSI) is committed to improving the lives of children and families outside the US through various supports and programs such as our International Training Program.

Current Openings

To ensure proper consideration, please include the position title when submitting your application or resume.

Office Administrator
Keystone Human Services International Moldova Association (Keystone Moldova) is seeking a full-time, motivated and experienced Office Administrator to assist in the implementation of Keystone's activities in Moldova. This full-time position (40 hours/week) is based in Chisinau and reports to the Executive Director (ED)
Keystone Moldova is established for social, charitable, cultural, and educational, purposes, and aims, inter alia, to promote and develop opportunities that will be in the form of direct service, best-practice training, support to further the independence of people who are in need of service due to disabling conditions, situations of poverty, abandonment, institutionalization and other adverse societal conditions throughout Moldova.
Community Centers
Keystone Moldova runs two Community Centers for children and youth in Tudora of Stefan Voda district and Bacioi of Chisinau municipality. The centers provide educational and social integration services for the children from vulnerable families, alcohol addicted families, children whose parents are working abroad etc. Besides the services for children, the Centers provide assistance and psychological counseling to parents.
Community for All Moldova
The Community for All Moldova project, proposed through a partnership between the Ministry of Social Protection, Family and Child (MSPFC), Open Society Mental Health Initiative (MHI) / Soros Foundation - Moldova (SFM), Hope and Homes for Children (HHC), and Keystone Human Services International (KHSI) / Keystone Human Services International Moldova Association (KHSIMA) aims to initiate the transformation of the residential system of care for people with disabilities and its replacement with community-based services, by piloting the closure of the institution for boys with disabilities in Orhei and developing the necessary alternative services in the community.
Responsibilities:
The Office Administrator will be responsible for issues related to management of the office and will support the efficient implementation of activities included in KHSIMA plan. He/she will be responsible for the maintaining of the internal procedures for documentation of the activities, keeping the track records of documents, procurements related to office activities, time sheets, compiling the monthly activity calendars, plans of work, translate different internal documents, provide assistance in the child sponsorship initiative and Community for All - Moldova project. He/she will support the Executive Director (ED) and Financial Manager (FM) in establishing meetings, and the organization of the activities, including trainings, round tables and seminars. He/she will work closely with all Keystone Moldova staff and will report directly to ED.
Duties:
  • Development of internal procedures for documentation of activities, in coordination with designated colleagues at Keystone Human Services International (US);
  • Keeping the track records of documents;
  • Register the incoming and outgoing documents;
  • Coordinate the procurement related to office activities;
  • Develop and distribute the minutes of different meetings;
  • Ensure logistical organization of meetings, round tables, seminars and other events;
  • Support the administration team and the Community Centers teams in the maintenance of the documentation in compliance with the activity;
  • Participate at project planning and reporting activities;
  • Report activities based on tasks done;
  • Translate different internal documents;
  • Provide assistance in the child sponsorship initiative;
  • Provide assistance to ED and FM in the support of the Community for All - Moldova project;
  • Compile monthly activity calendars, plans of work, and progress reports;
  • Other activities related to administration and organization of the activities as required by ED.
Qualification Requirements
University degree, preferably in social sciences;
Minimum three years of activity in the field related to administration and organization;
Excellent knowledge of English, Romanian and Russian;
Excellent writing, editing, and organizational skills;
Computer proficiency (in particular Microsoft Word, Excel, and Power Point), online research, and data management.
Person Specifications
Excellent interpersonal and communication skills;
Team work abilities;
Integrity, professional discretion, ability to handle confidential matters;
Optimistic outlook with the ability to lead by example during difficult or stressful times;
Preferably experience in working with NGOs, governmental and international organizations.

TO APPLY: Email a cover letter explaining your interest in the position, a copy of your resume (CV), and the names and contact information for 3 references including previous employers to:

Keystone Human Services International Moldova Association
nciocan@keystonehumanservices.org

Application Deadline: October 11, 2009.

Only short-listed candidates will be contacted.
Recovery: In Our Own Words

This page last updated on:
September 29, 2009